Four ways the humble Post-it Note can boost workplace productivity

In this digital age, paper-based organisation tools are somewhat overlooked. Emphasis is now being placed on the Internet and technology as the solution for boosting workplace productivity. This post seeks to dispel this myth, arguing that your future success may in fact lie with the humble Post-it Note. 


1. Handwriting your lists on Post-it Notes is more effective

There are many online tools and digital list managers that supposedly help increase productivity whilst at work. However, these tools can in fact prove to be detrimental, as they often entice you to write unrealistic, never-ending lists. Handwriting your lists will help you to prioritise tasks more effectively – and keep them to a minimum. 

Those who write out notes by hand tend to have stronger conceptual understanding, and are more successful in applying and integrating material. Writing by hand is slower and more cumbersome, allowing you to listen, digest, and summarise information far more succinctly.

2. Limit your day to the size of a Post-it Note

Research has proven that you can get more done by making your to-do lists shorter. If everything you want to achieve can’t fit on a sticky note, it’s likely that it won’t all fit into your day. Your day is a limited size, so it makes sense to limit the size of your to-do list. It’s all well and good writing a lengthy list, but this can be counterproductive. 

Writing a to-do list on a Post-it Note at the beginning of each day forces you to think hard about what should be a priority. Every item has to work hard to get a place on the list, so it’s important that only the most urgent tasks make it. 

3. It can help you to brainstorm 

When attempting to formulate ideas in a large group, Post-its can be an excellent tool for collaborating thoughts. Get each member of a discussion to contribute an idea on an individual Post-it Note. These ideas can then be stuck around a room, ranked in order of preference, used to show flow diagrams – therefore acting as a catalyst for great ideas and on-going productivity. 

Any ideas that come up during your sessions should be recorded appropriately. The good suggestions aren’t going be very helpful if they’re forgotten. Using Post-its allows the facilitator to easily pull together all the ideas after a meeting, arranging them to show a particular thought process or plan of action. 

4. Post-it Notes make a great wall planner

As the image below illustrates, sticky notes can be used to create a flexible wall planner for your office. A variety of coloured notes can indicate different types of task, levels of urgency, and which employee a particular Post-it refers to. Post-it Notes ensure a versatile planning system, ideal for boosting the productivity in any workplace. 

Having a wall planner that the whole office has access to allows colleagues to collaborate further. A wall planner provides a visual representation of an office’s workload. Using sticky notes means tasks and objectives can be moved easily to different parts of the planner. 

NoteShel: The right tool for the job

Invest in a Post-it Note holder and pen for all those times you find yourself out and about wishing you had some form of writing utensil to hand. NoteShel is the ideal note-writing solution for any workplace or office.